Procure to Pay Process Review admin January 20, 2021
Procure to Pay Process Review

Customer :

A Mining Company in the African continent.

Business Requirement :

Review and examine the Procure to Pay environment of the Entity, Identify potential fraud vulnerabilities through an effective analysis, internal audit and evaluation process, Recommend Control design enhancements in SAP framework, Recommend relevant and commensurate inclusions of automated controls in SAP.

Identified Process Challenges :

Process gaps and control design challenges were noticed in the following areas of P2P environment of the entity:

Vendor Empanelment, Master Data Maintenance, Quote to Award – Sourcing Process, Purchase Orders and contracts, Receipt Certifications – Quantity and Quality, Supplier Invoicing and Payment Processing .

Identified Process Challenges :

Process gaps and control design challenges were noticed in the following areas of P2P environment of the entity:

Vendor Empanelment, Master Data Maintenance, Quote to Award – Sourcing Process, Purchase Orders and contracts, Receipt Certifications – Quantity and Quality, Supplier Invoicing and Payment Processing .

Approach and Solution Design :

A step by step approach was adopted for the various process challenges observed and the following were delivered to the stakeholders involved in the respective processes:

End to End Internal Audit report indicating the root cause of the issue, Impact, Possible recommendations for way forward, High Level Executive Summary, Modifications to DOA, KPI Linked Reporting dashboards, Possible SOD conflicts, Vulnerability Assessment.

Business Benefit and Result :

Procurement Value Optimization, Operational Efficiency and Process Excellence, Process Dashboards by recommending necessary parameters, A detailed Procurement manual adopting the current and best practices across industries.